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Bid Title: Request for Proposals for Custodial Services (January 2020)
Category: Requests for Proposals
Status: Closed




SEALED PROPOSALS will be received at the office of the City Clerk, Tustin City Hall, 300 Centennial Way, Tustin, California 92780 until 10:00 A.M. on the 10th day of February, 2020 for performing work as follows:



JULY 1, 2020 TO JUNE 30, 2022

This work shall consist in part of hereunder consists of providing custodial services at all designated locations that will include but not limited to: management, supervision, labor, materials, tools, equipment, supplies, transportation and incidentals necessary to accomplish all custodial and floor care services at City facilities specified herein or as customarily necessary to complete the intent of the proposed work.

This is not a Public Works project, but rather a Custodial Services Contract and therefore is not subject to award to the lowest bidder. This contract is structured like a Public Works contract for convenience purposes only. The award of this contract for Custodial Services will be made at the discretion of the City, based on the qualifications and the cost proposals submitted by contractors with responsive proposals.

The contract will be for a period of twenty-four (24) months from July 1, 2020 to June 30, 2022, with renewal on a year-by-year basis for an additional three years at the sole discretion of the City. Unless otherwise directed by the City Council, the Director of Public Works will renew the contract based on the Contractor's overall performance, and upon renewal of all bonds and insurance certificate(s).

In conformance with Section 37931 of the Government Code, all bids shall be presented under sealed cover on the proposal form provided and accompanied by bidder's security in the form of cash, cashier's check, certified check or bid bond issued by a surety company authorized to issue such bonds in the State of California.  The security shall be for the amount not less than 10% of the amount of the bid.  A bid shall not be considered unless one of the forms of bidder's security is enclosed therewith.

A Faithful Performance Bond in the amount of 100% and a Labor and Materials Bond in the amount of 100% in the form attached to the contract documents shall be provided. Said bonds shall be issued by a surety company duly authorized to issue such bonds in the State of California. Prior to execution of contract, Contractor shall provide City with insurance certificate(s) with endorsements evidencing commercial general liability and automobile liability insurance as prescribed in the contract, with a company of A.M. Best's Key Rating of Grade A and Class VII (seven) with an Admitted Insurer, or Grade A- or better and Class X (ten) or better with a Surplus Line Broker. Workers' compensation insurance with a company of A.M. Best's Key Rating of Grade B- or better and Class VII (seven) or better, or offered by State Compensation Fund is acceptable.

If a proposal bond is supplied, a proposal bond from an admitted surety is required. If the bond surety is not admitted, the City shall reject the proposal as non-responsive. The City shall not accept a surety provided by a surplus line broker; nor shall the City allow a Contractor to substitute a proposal surety after the proposals are  evaluated.

Additionally, the Contractor shall concurrently submit, with the bonds and insurance certificate(s) with endorsements, a certified copy of the most recent Certificate of Authority issued to the bonding companies by the California Insurance Commissioner.

Contractor shall provide to the City within ten working days after the date of Notice of Award of contract the aforementioned insurance certificate(s) with endorsements, which must meet the requirements of the specifications and comply with the contract documents. Failure to comply with this requirement will result in annulment of the award, forfeiture of the proposal guarantee and City will pursue award to the next qualified responsive bidder. Contractor is advised that insurance requirements are non-negotiable and City will not consider waiving insurance requirements. There are no exceptions.

The City of Tustin hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit proposals in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex or religion in any consideration leading to the award of contract.

The City's final selection criteria for award of contract will based on, but not limited to the following analysis:

  1. City's evaluation of the Contractor's qualification statement, experience in custodial services, questionnaire, and proof of professional certifications/licenses.


  1. Commitment by Contractor to supply necessary equipment and supplies to fulfill the contract specifications (equipment, type, brand, and number), at level ensuring no production interruption.

  1. The best economic value of the proposal

  1. Contractor’s ability to provide the required bonds, insurance certificate(s) and satisfactory references.

The City of Tustin reserves the right to reject any or all proposals, and/or to waive any informality on a proposal. No bidder may withdraw his proposal for a period of forty-five (45) days after the date set for the opening thereof. Prior to proposal opening bidder may withdraw his proposals. Proposals received after the due time and date herein will be returned to bidder unopened.

Pursuant to the California Public Contract Code, the Contractor will be entitled to post approved securities with the City or an approved financial institution in order to have the City release funds retained by the City to insure performance to the contract.

City Hall Offices are currently open from 7:30 a.m. to 5:30 p.m. Monday through Thursday and 8:00 a.m. to 5:00 p.m. on the Friday that City Hall remains open.

Publication Date/Time:
1/13/2020 12:00 AM
Closing Date/Time:
2/10/2020 10:00 AM
Submittal Information:
See Special Requirements
Addendum Date/Time:
Pre-bid Meeting:
See Special Requirements
Download Available:
Special Requirements:
PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to:

Mario Medina
Buildings and Streets Supervisor
Public Works Department
City of Tustin
300 Centennial Way
Tustin, California 92780

no later than 10:00 A. M. on February 10, 2020 to the City Clerk’s office located at 300 Centennial Way, Tustin, CA. 92780. Four (4) copies of the proposal shall be submitted in a sealed envelope and marked: “Custodial Services.” Proposals received after the specified time will not be accepted and will be returned unopened.

A mandatory pre-proposal meeting and walk through is scheduled for 8:00 A.M. on Tuesday, January 21, 2020, at the Tustin Temporary Yard, located at 2345 Barranca, Tustin, CA. Contractors that arrive later than 8:00 A.M. start time will not be admitted to the meeting and walk through. A facility walkthrough will be held immediately following the meeting to tour the major facilities included in this agreement. Contractors will be required to provide their own transportation and sign out after completion of the walk through. Any contractor who does not attend the mandatory pre-proposal meeting, complete the facility walk through and sign out on the City provided form will have their proposal rejected and returned unopened. Contractors should allow 4 hours for the mandatory pre-proposal meeting and walk through. Contractors should be familiar with the Request for Proposal and the scope of work prior to attending the pre-proposal meeting and walk through.

Questions regarding this request will be limited to email form and shall be submitted no later than January 30, 2020 at 10:00 a.m. Verbal inquiries will not be accepted. Questions shall be directed to Mario Medina by email at

Related Documents:

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